Oportunidades de empleo

Reports To: Executive Director

Department/Division: Executive Office

FLSA Status: Exempt

Salary Range: $77,000 to $87,000

Date: May 27, 2022

Position Summary

Responsible for assisting the Executive Director in overall administrative and management of the Agency’s housing programs, personnel functions, and finance. Performs administrative, managerial, and supervisory tasks involving the administration and operation of daily activities of the Agency within parameters defined by the Executive Director. Functions as alternate liaison between the Agency and the Board of Commissioners, HUD, and local jurisdictions. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Responsibilities

Undertakes and performs the following and all other work-related duties as assigned.

1. Coordinates the daily operations of the Agency and assists the Executive Director in planning, developing, organizing, directing, and implementing the Agency’s Housing Programs.
2. Works with the Executive Director and the Board of Commissioners (BOC) to assist in the development of the Agency’s strategic and operational plans. Effectively manages the development of organizational structures, and plans and implements internal policies, programs, goals, and priorities; makes recommendations to the Executive Director for changes if needed.
3. Establishes reporting systems to monitor and evaluate various aspects of the Agency’s operations on a frequent and continuing basis to establish an overview of conditions, appearance, problems, resolution, accomplishments, and results, while ensuring compliance with Agency policies and procedures and applicable federal, state, and local regulations.
4. Assists in the oversight and provisions for the safekeeping of the Agency’s buildings, grounds, facilities, equipment, supplies, monies, files, records, documents, and reporting.
5. Oversees the preparation of the administrative and HUD budgets program funds in cooperation with the Finance Department and other department directors/supervisors and makes appropriate recommendations to the Executive Director.
6. Responsible to ensure the timely preparation of the Agency’s yearly Capital Improvements 5 Year Plan and annual statement.
7. Reviews and analyzes budget requests and expenditures for appropriateness to current resources and plans to ensure division directors are operating within approved financial limitations or that necessary budget revisions are made and authorized by the Executive Director on a timely basis.
8. Assists the Executive Director in identifying federal and non-federal funding sources to augment declining subsidy, helping to ensure the viability of housing and associated programs offered by the Agency.
9. Supervises management staff, providing ongoing assistance to support a positive and productive working environment.
10. Monitors staffing levels to ensure capacity to achieve organizational objectives, based upon approved budgetary guidelines.
11. Monitors, oversees, and/or recommends the recruitment, selection, employment, training, direction, supervision, utilization, evaluation, discipline, and termination of Agency employees to the Executive Director. Makes recommendations to the Executive Director regarding salary ranges, employee benefits, and revisions. Reviews periodic reports on the accomplishment of assigned goals and objectives.
12. Attends BOC meetings, informs the Board of the status of activities and projects within the Agency, provides information on evaluations of efficiency and effectiveness of Agency operations, and proposes recommendations for improvements. Responds promptly to BOC inquiries regarding Agency plans and operations.
13. May negotiate contracts with outside agencies and companies for major maintenance and management services.
14. Serves as alternate Agency representative in discussing goals, priorities, problems, and concerns with officials, representatives, and members of HUD, local government, news media, social and public service agencies, state and federal government, and tenant groups.
15. May address business and civic groups on matters pertaining to the Agency. Successfully maintains positive Agency image and working relationships with the community and local, state, and federal government officials.
16. Attends professional meetings, seminars, and conferences to keep abreast of new trends, activities, and concepts in Public Housing. Supports, assists, and works with other Agencies and affiliated organizations in joint efforts; which are mutually beneficial.
17. Participates in community activities and functions relevant to Agency objectives; maintains membership and participates in appropriate community service organization(s) activities.
18. Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

Education and Experience

Bachelor’s degree in Business, Public Administration, or a closely related field from an accredited college or university. Seven (7) years of responsible managerial experience in public housing or ten to fifteen years of responsible administrative experience in a closely related field (e.g., a regulatory Agency).

Fair Housing and Certification from a bona fide Public Housing Manager (PHM) Certification program or equivalent executive management certification is required within one (1) year of hire or another allowable period of hire as authorized by the Executive Director.

Knowledge and Skills

1. Thorough knowledge of the relationship of Public Housing Authorities to other federal, state, and local jurisdictions and their abilities to provide funds or other support to the Agency.
2. Thorough knowledge and experience in a housing assistance program or social services field.
3. Thorough knowledge of Agency operating policies and procedures, pertinent HUD regulations, and federal, state, and local laws and regulations pertaining to public housing authorities.
4. Thorough knowledge of the modern principles, practices, and techniques of personnel management, training, and performance evaluation.
5. Good knowledge of procurement regulations and OSHA requirements.
6. General knowledge of the modern principles, practices, and techniques of maintenance and other functional areas within the Agency.
7. Thorough knowledge of the modern principles, practices, and techniques of budgeting and accounting, and of the function and operation of the construction industry.
8. Skill in addressing the public and other bodies and presenting information in a clear, organized, and convincing manner.
9. Must be able to establish and maintain effective working relationships with subordinates, co-workers, and persons outside the Agency.
10. Ability to manage complexities and competing proprieties. Ability to coordinate information and activities among groups with differing agendas, across multi-functional areas.
11. Ability to meet aggressive deadlines and juggle multiple priorities.
12. Ability to accurately and completely document in writing appropriate events and activities.
13. Ability to plan, direct, and supervise the work of others, to delegate responsibility and authority, and to hold subordinates accountable for tasks assigned.
14. Ability to read and comprehend complex material.
15. Ability to identify operational problems and develop effective solutions.
16. Ability to prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness.
17. Ability to operate appropriate Agency computer equipment and software packages.

Supervision Controls

The Executive Administrator may receive instructions from the Executive Director, Board of Commissioners, or other governing or regulatory agency. The Executive Administrator routinely works without the direction of the Executive Director and is free to develop methods, deadlines, priorities, and/or objectives. When instructions are received, they are usually specific and detailed because they apply to unusual and rarely occurring situations. Other instructions are usually in the form of the Executive Director’s or Boards directives or policy statements. Normally the Executive Administrator makes independent decisions pertaining to situations not covered by specific guidelines, but the Executive Director, BOC, or other employees are consulted in serious or unusual circumstances. The employee’s work is reviewed for progress and achievement of goals as appropriate to the circumstances.

Under normal conditions, the Executive Administrator makes general assignments to department directors/supervisors, specifying priorities, deadlines, and objectives. Assignments will include what is to be done, deadlines, quality, quantity, and priority.

Guidelines

Guidelines followed by the Executive Administrator include published laws, regulations, handbooks, notices, contracts, agreements, codes, ordinances, policy directives from the Executive Director, Board of Commissioners, and technical assistance from HUD. Upon personal initiative, the Executive Administrator obtains informal guidance and assistance from other Authorities, professional organizations, and housing-related groups.

The Executive Administrator performs duties by applying the basic principles of Agency management and uses independent judgment in many decision-making situations. Routine decisions pertaining to the operation of the Agency, handling of funds, and personnel matters, are provided with specific guidelines in the form of internal operating policies and procedures, and federal, state, and local laws and regulations. The Executive Administrator is periodically monitored for compliance with existing guidelines by the Executive Director, BOC, and HUD.

Complexity

The Executive Administrator performs a wide variety of tasks, which are not always clearly related. The Administrator makes decisions regarding unusual circumstances, conflicting data, and non-routine situations pertaining to the overall management and operation of the Agency. Some tasks are difficult, such as dealing with life-threatening emergencies (inoperative gas or electric systems and crimes committed against residents), or the Capital Funds Program.

Responding to residents, staff members, the BOC, City officials, news media, Congressmen, and the public on a continuing basis necessitates great patience, tact, and diplomacy. Ever-changing laws and regulations require frequent updating and promulgation of Agency plans, policies, and procedures, particularly those affecting applicants and residents, such as the admission of aliens, federal selection preferences, and rent computations.

Scope and Effect

The Executive Administrator’s leadership affects the Agency’s image in the community, staff throughout the Agency, and the Agency’s residents. Effective leadership in assisting the Executive Director in managing, operating, and maintaining housing programs has a positive impact on the Agency’s overall mission: to provide its residents housing that is decent, safe and sanitary and programs and services that meet their needs. Successful accomplishment of that mission can result in betterment of housing in surrounding communities and provides a positive image in the community.

Personal Contacts

The Executive Administrator has contact with a broad range of individuals including: the news media; BOC; federal, state, and local government personnel; social service personnel; housing residents; the general public; various special interest groups; and all levels of Agency personnel. Most contacts with people outside the Agency are relatively unstructured and require tact and diplomacy on a routine basis. Regularly, contact requires negotiation and/or handling of controversial matters.

Contact with the public serves multiple purposes including: giving or gaining information, planning, coordinating, and advising motivating, influencing, directing persons or groups, and justifying, defending, negotiating, and resolving significant and/or sensitive and controversial issues. Contact may occur in cooperative, antagonistic, or unresponsive situations.

Physical Requirements

1. Work is principally sedentary, but may involve some physical exertion during on-site visits with residents or staff members, inspections of Agency developments, sites, dwellings, or facilities, and travel to meetings, conferences, or workshops in other cities.
2. Must be able to sit or stand for up to eight (8) hours at a time while performing essential work duties.
3. Must be able to bend, stoop, push, and pull in the performance of essential office-related duties (e.g. moving or carrying objects or materials).
4. Must be able to use fingers bilaterally and unilaterally to operate job-related equipment.
5. Must have vision and hearing corrected to be able to perform essential job functions.
6. Must maintain a professional appearance and portray a positive image for the Agency.
7. Must be able to maintain punctuality and attendance as scheduled.
8. Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
9. An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above.

Work Environment

Work involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted, and ventilated. From time to time, it may involve visits to housing developments, sites, dwellings, or facilities.

Other Requirements

1. Must possess a State of Texas driver’s license and maintain a good driving record.
2. May be required to work an unusual work schedule.
3. Must work with the highest degree of confidentiality.
4. Must be available for occasional overnight travel for training.
5. Must pass employment drug screening & criminal background check.

The Housing Authority of the City of Laredo is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management’s assignment of functions; however, it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management’s right to assign or reassign duties and responsibilities at any time. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.

Employment with the Housing Authority of the City of Laredo is on an “at-will” basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

Disclaimer:The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

Reports To: Director of Construction

Department/Division: Modernization & Development

FLSA Status: Exempt

Employment Status: Full-Time

Salary Range: $50,000 to $54,000

Date: July 13, 2022

Position Summary

The purpose of this position is to manage all documentation related to construction projects. This is accomplished by preparing applications, adhering to reporting requirements related to HUD funding of capital improvements, preparing, and distributing correspondence, coordinating payments to the accounting department, producing bid documentation, monitoring departmental expenditures, and processing invoices and payments. These tasks are to be performed at a level that supports the Agency’s efforts to achieve the highest rating on HUD’s evaluation systems.

Responsibilities

The duties listed below illustrate of the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned.

1. May assist in selection of architectural/engineering (A&E) Firms and in their preparation of plans and specifications.
2. Prepares or assists in the preparation of bid packages to include Request for Proposals (RFP)’s, Request for Quotes (RFQ)’s and Information for Bids (IFB)’s as appropriate.
3. Assists in the preparation of Construction Contract Packages as required by Capital Fund Programs (CFP) and Agency Policy and the MOD Procedural Manual.
4. Monitors and approves work in progress to ensure that proper construction procedures are being used, work is in accordance with applicable codes, specs and regulations and proper time frames are being met.
5. Directly supervise Inspectors assigned. Review contract documents with Inspectors to ensure compliance with specs and codes. Review daily inspection reports and maintain official record of findings. Schedule Inspectors as needed to achieve all monitoring tasks, job site inspections and other reviews.
6. Communicates with Director of Construction and Contractors regarding code violations and safety concerns during construction.
7. Oversees and assists in the preparation and negotiation of contract Change Orders or time extensions. In coordination with A/E Firm, reviews and approves all payment requests and route same for payment. Prepares reports on progress of work and completed/accepted work.
8. Reviews Contactor manpower to achieve Agency, Board of Commissioners and HUD Section 3 directives for residents. Monitor Davis-Bacon requirements and construction employees’ interviews.
9. Ensure Plans, Specifications and Contract Documents are submitted to HUD and approved within the approved Implementation Schedule for each project.
10. Directs and manages all Construction Contract Meetings, which include Contractors, A/E, and all Subcontractors including all pre-construction and job meetings and maintain a file of all minutes.
11. Prepares weekly and monthly reports as requested by the Director of Construction.
12. Seeks resolution of contract disputes and claims in accordance with appropriate policy. Prepares settlement documents and participates in legal action on behalf of Agency when necessary.
13. Prepare all construction schedules on computerized project scheduling program to maintain control of contractor performance on a daily basis.
14. Knowledge of Hazardous Material Abatement and procedural requirements by Federal and Local Code.
15. Maintains an effective working relationship with Agency staff, Consultants, Contractors, etc.
16. Conducts Performance Appraisals of subordinates as per Agency Policy.
17. Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

Education and Experience

Bachelor’s Degree in Architecture, Business Management, Construction, engineering or planning from an accredited College or University. Three (3) years of experience in Construction Management or other responsible Administrative and Supervisory position with emphasis on Construction and Contractual procedures or an equivalent combination of education and experience sufficient to fulfill essential position functions.

The following Certifications must be obtained within one (1) year of employment or other allowable period of hire as authorized by the Executive Director or his/her designee:

• Procurement and Contract Management
• Fair Housing

Knowledge and Skills

1. Knowledge of Federal Government procedures for Contract Management.
2. Requires human collaboration skills and the use of technical skills.
3. Ability to perform a job independently upon receiving general instructions.
4. Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias which may include those designated and available on the internet.
5. Intermediate ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
6. Intermediate mathematical ability for working with real numbers, fractions, percentages, ratios/proportions, and measurements.
7. Intermediate writing skills necessary for report writing, business letters, expositions and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
8. Considerable skills in operating appropriate Agency computer equipment, applicable software such as Microsoft Word and Excel, and general office machines.
9. Ability to deal effectively with sensitive and confidential information.
10. Ability to establish and maintain effective, professional, and tactful working relationships with co-workers and persons outside the Agency.

Supervision Controls

The employee receives instructions from the Director of Construction. Courses of action, deadlines and priorities are established by policy, procedure, rule, regulation, or the Director of Construction, depending upon the assignment. Routine duties are initiated by the employee without direct supervision.

Under normal conditions, the Construction Project Manager makes general assignments to MOD Inspectors specifying priorities, deadlines, objectives, quality, quantity, and priority.

Guidelines

Guidelines include established federal regulations, policies and procedures, traditional practices, reference materials such as dictionaries, desk manuals, handbooks, and the Internet. If guidelines do not cover a situation, the employee consults the Director of Construction. Sound judgment, consistency and accuracy are needed to successfully perform duties.

Complexity

The employee performs a variety of routine and generally related tasks. The course of action is determined by established procedure, the supervisor, or the employee. Tasks have to be coordinated, integrated, and/or prioritized to be accomplished within set deadlines. Routine work is relatively structured, and problems may require consultation with the supervisor.

Scope and Effect

The employee’s work affects all Agency employees. Successful accomplishment of tasks by the employee enhances the Agency’s ability to provide housing that is decent, safe, and sanitary and to render adequate services for its residents.

Personal Contacts

The employee has contact with a broad range of individuals including co-workers, residents, architects, contractors, and sub-contractors. Personal contacts serve multiple purposes including giving or exchanging information, providing services, and resolving problems.

Physical Requirements

1. Must be able to sit and/or stand for up to eight hours at a time while performing work duties.
2. Work is performed both in-office and on-site and involves physical exertion common to the construction, rehabilitation, and maintenance industries, such as periods of standing and walking on rough terrain.
3. Work may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files and records, and eyestrain from working with computers and other office equipment.
4. Must be able to bend, stoop, push, and pull in the performance of office-related duties.
5. Must be able to use fingers bilaterally and unilaterally to operate office equipment.
6. Must have vision and hearing corrected to be able to perform essential job functions.
7. Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
8. Must maintain a professional appearance and portray a positive image for the Agency.
9. Must be able to maintain punctuality and attendance as scheduled.
10. Must also be able to lift up to 20 lbs. on a periodic basis.
11. An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above.

Work Environment

The employee may work indoors and outdoors and may be exposed to weather extremes. The employee may occasionally be subjected to electrical shock hazards, dangerous heights, dangerous chemicals, fumes, dusts, gases, and skin irritants. The employee may be required to use hard hats, goggles, gloves, masks, lumbar support belts, safety boots, and other personal protective equipment.

Work involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted and ventilated.

Other Requirements

1. Must possess a valid driver’s license and maintain a good driving record.
2. May be required to work an unusual work schedule.
3. Must work with the highest degree of confidentiality.
4. Must be available for occasional overnight travel for training.
5. Must pass employment drug screening & criminal background check.

The Housing Authority of the City of Laredo is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management’s assignment of functions; however, it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management’s right to assign or reassign duties and responsibilities at any time. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.

Employment with the Housing Authority of the City of Laredo is on an “at-will” basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

Title: Human Resources Manager

Reports To: Executive Director

Department/Division: Administrative/Human Resources

FLSA Status: Exempt

Employment Status: Full-Time

Salary Range: $46,000 to $50,000

Title: Bookkeeper

Reports To: Director of Finance

Department/Division: Finance Department

FLSA Status: Non-Exempt

Employment Status: Full-Time

Salary Range: $16 to $18 hourly

Date: September 12, 2022

Position Summary

The purpose of this position is to administer the financial accounting system. This is accomplished by reviewing and entering data, generating and analyzing reports, processing account records and statements, and maintaining the general ledger accounts. Other duties include transporting deposits to the bank. These tasks are to be performed at a level that supports the Agency’s efforts to achieve the highest rating on HUD’s evaluation systems. Other duties include maintaining a filing system, and assisting with special projects. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Responsibilities

Undertakes and performs the following and all other work-related duties as assigned.

1. Prepares monthly financials statements, balance sheets and various reports, including update monthly tenant reports, asset management, cost allocation, various audit reports at fiscal year-end. Print necessary monthly, quarterly and yearly reports and maintain report to assist the Director of Finance with budget preparation.
2. Responsible in maintaining and balancing the Cash Receipts Journal on a weekly basis and report the information to the Director of Finance.
3. Inputs journal entries to record AMP bookkeeping, management and property management expenses.
4. Prepares deposits, appropriate documentation, and makes timely deposits. Reviews and coordinates online banking and/or statements for verification of deposits, balances, bank transfers and other banking transaction as assigned.
5. Assists in preparation and maintaining information required for audits and/or HUD monitoring reviews.
6. Reconcile staff travel vouchers with travel advances and actual expenses reported by employees.
7. Maintains utility report and prepares yearly accrual.
8. Posts and file payments received towards tenant’s promissory notes.
9. Provides assistance and information for manager(s) regarding tenant accounts and procedures. Responds to inquiries from tenants, auditors and Agency’s personnel in reference to tenants’ accounts.
10. Prepare and process monthly statements and invoices to tenants.
11. Post and logs all incoming monies received by mail daily.
12. Posts (credits/debits), balances and reconciles tenants accounts. Monitors accounts and updates system in a timely manner to reflect late rent and/or delinquent accounts. Uncollectable debts are forwarded to collection agency.
13. Issue, maintains and records all “non-sufficient funds”, and send out notification to tenants as well as posting any charges to the proper account. Responsible for writing-off of collection losses for uncollectable receivables. All correspondence between clients and Agency will be filed and maintained.
14. Processes tenant accounting transfers, including the preparation of move-out statements and deposits related security deposits to the assigned security deposit account. Prepare monthly move-out summaries.
15. Submits to Real Estate Assessment Center (REAC) and monitor all families who leave the program owing money or are terminated for fraud. Monitors families who have signed promissory notes for monies owed to the Agency.
16. Verifies Accounts Payables transaction to ensure accuracy.
17. Returns payment by certified mail from clients with legal status.
18. Maintains files for all receivable reports.
19. Reconcile tenant accounting detail to the general ledger and adjusts TARs at year end. Updates and processes monthly tenants’ reports.
20. Maintains all records and reports monthly for project developments.
21. Type’s letters and reports as required.
22. Reviews all remittances for accuracy to identify errors or questionable data.
23. Reviews security deposit refund information; forward to accounts payable if refund is required or follows procedures for collection if required.
24. Posts rent and HAP (Housing Assistance Payments) and generates a report that reflects all charges such as rent, excess utilities, late fees, move out charges and court costs for each public housing site.

1. Accurately calculate payroll from approved timecards and prepare data form for the Finance Director for review. Pre-audits input data and verifies authenticity of output in payroll and file maintenance.
2. Reviews and checks addition and information in employee time reports. Checks with supervisors if/when there are discrepancies in terms of unclear arithmetic differences, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.
3. Updates payroll records into payroll data system in a timely manner to reflect modifications in personnel actions (e.g., withholdings, benefits, and direct deposits, etc.)
4. Reviews payroll records to ensure that employee deductions are made accurately.
5. Prepares reports that detail labor distribution, overtime hours worked, Paid Time Off (PTO) taken, etc. Confirms employee leaves balance with Human Resources and/or supervisors as appropriate.
6. May be responsible for non-routine, unscheduled payroll transaction, requesting stop-payment orders and/or reissue of replacements checks.
7. Ensures privacy and maintains security of confidential information.
8. Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care and safeguarding of Agency materials, supplies, resources and other assets.

Education and Experience

School diploma or GED equivalent with two (2) years of progressively responsible experience in bookkeeping, Accounts Receivable and Accounts Payable related accounting, functions or closely related field or an equivalent combination of education and experience.

Knowledge and Skills

1. Good knowledge of GAAP, basic bookkeeping principles, recordkeeping procedures, budgeting, cost allocation, auditing and financial reporting.
2. Ability to perform a job independently upon receiving general instructions.
3. Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses and encyclopedias which may include those designated and available on the internet.
4. Intermediate mathematical ability for working with real numbers, fractions, percentages, ratios/proportions and measurements.
5. Must be knowledgeable in State requirements regarding Sales and Use Tax, 1099 IRS rules and general accounting principles
6. Intermediate writing skills necessary for report writing, business letters, expositions and summaries with proper format, punctuation, spelling and grammar using all parts of speech.
7. Considerable skills in operating appropriate Agency computer equipment, applicable software such as Microsoft Outlook, Excel and Word and general office machines including 10-Key calculator.
8. Ability to deal effectively with sensitive and confidential information.
9. Ability to communicate in English and Spanish is desired.
10. Ability to establish and maintain effective, professional and tactful working relationships with co-workers and persons outside the Agency.

Supervision Controls

The employee receives instructions from the Director of Finance. Courses of action, deadlines and priorities are established by policy, procedure, rules or regulations, depending upon the assignment. Routine duties are initiated by the employee without direct supervision. The employee has no supervisory duties.

Guidelines

Guidelines include established federal regulations, policies and procedures, traditional practices, reference such as the financial and accounting standards established through nationally recognized accounting standards boards. If guidelines do not cover a situation, the employee consults the supervisor. Sound judgment, consistency and accuracy are needed to successfully perform duties.

Complexity

The employee performs a variety of routine and generally related tasks. The course of action is determined by established procedure, the supervisor or the employee. Tasks have to be coordinated, integrated, and/or prioritized to be accomplished within set deadlines. Routine work is relatively structured and problems may require consultation with the supervisor.

Scope and Effect

The employee’s work affects all Agency employees and outside partnerships. A high degree of accuracy is required to ensure that accounts receivable is accurately processed in a timely manner. Successful accomplishment of tasks by the employee can enhance the Agency’s ability to provide housing that is decent, safe and sanitary and to render adequate services for its tenants.

Personal Contacts

The employee has contact with co-workers and tenants for the purpose of giving or exchanging information, providing services, making a decision and/or resolving problems.

Physical Requirements

1. Must be able to simultaneously sit and/or stand for up to eight hours at a time while preforming work duties.
2. Work is principally sedentary, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files and records and eyestrain from working with computers and other office equipment
3. Must be able to bend, stoop, push and pull in the performance of office-related duties
4. Must be able to use fingers bilaterally and unilaterally to operate office equipment
5. Must have vision and hearing corrected to be able to perform essential job functions
6. Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
7. Must be able to type a minimum of 45 wpm.
8. Must maintain a professional appearance and portray a positive image for the Agency.
9. Must be able to maintain punctuality and attendance as scheduled
10. An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above.

Work Environment

Work involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted and ventilated.

Other Requirements

1. Must possess a State of Texas driver’s license and maintain a good driving record.
2. Must be available for occasional overnight travel for training.
3. Must pass employment drug screening.
4. Must pass a criminal background check.
5. Must work with the highest degree of confidentiality.

The Housing Authority of The City of Laredo is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management’s assignment of functions; however, it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management’s right to assign or reassign duties and responsibilities at any time. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.

Employment with the Housing Authority of The City of Laredo is on an “at-will” basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

Disclaimer:The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

Reports To: Program Coordinator

Department / Division: Community Programs

FLSA: Non-Exempt

Employment Status: Part-Time

Salary Range: $12,480 – $16,640

Date: April 13, 2021

Position Summary

Provides instruction and assistance to patrons engaged in computer learning and instructional activities in the BibilioTech Digital Library. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Responsibilities

Undertakes and performs the following and all other work-related duties as assigned.

1. Provides instruction and assistance to patrons in the use and application of computer aided learning and instructional software programs.
2. Provides assistance to patrons in accessing and utilization of computer resources, (e.g., learning modules, Internet research etc.).
3. Facilitates computer testing activities; maintains records and distributes to patrons accordingly.
4. Performs basic troubleshooting of computers, software, and associated peripheral equipment; contacts vendors or Agency IT departments as required and arranges for repairs and maintenance.
5. Develops, maintains, and updates schedules for a multi-program lab resource to ensure efficient and effective use of computer learning resources.
6. Reinforces BibilioTech Digital Library policies and procedures to ensure a safe and educational learning environment.
7. Prepares or assists in the preparation of instructional and vocational materials.
8. Maintains accurate and complete records of patron’s educational progress and log sheets.
9. Assists with special events on and off Agency site as required.
10. Provides primary technical assistance support for computer hardware and software operations to end user.
11. Completes applicable forms, schedules and instructional reports.
12. Cleans and maintains computers, equipment and workstations.
13. Maintains inventory of educational materials and equipment.
14. Assists with procurement of new equipment, software, books and materials.
15. Maintains and/or enhances professional and technical knowledge knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional organizations as applicable.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job.

Education and Experience

Associate’s degree in Computer Science, Electronics, Management Information Systems or a closely related field and two (2) years’ experience in education, training or experience resulting in the ability to fulfill the essential job duties of the position.

Knowledge and Skills

1. Ability to display knowledge of computer principles, techniques, procedures, software applications, and technical vocabulary related to community educational programs.
2. Requires the ability to display knowledge of operating characteristics of automated information systems, associated computer hardware, and system applications utilized by the BibilioTech Digital Library.
3. Ability to analyze, document and explain program failures to technical support staff to ensure that system problems may be rectified in a timely manner.
4. Ability to display knowledge of the use of standard office machines, computers and classroom equipment and materials.
5. Good knowledge of basic teaching methods and techniques.
6. Good knowledge of techniques for dealing with children and patrons in an individual and group setting.
7. Good knowledge of recordkeeping practices and principles.
8. Ability to recognize problems and recommend solutions.
9. Ability to motivate and engage patrons interest in learning activities.
10. Ability to communicate effectively, both verbally and in writing.
11. Ability to establish and maintain effective working relationships with co-workers, patrons, vendors and outside organizations.
12. Must have advanced skills and knowledge in approaches and systems and be able to use independent judgment and possess decision-making ability.
13. Must be able to make recommendations regarding policy development and implementation.
14. Ability to evaluate patron and community partners satisfaction, develop cooperative associations and utilize resources for continuous improvement.
15. Ability to analyze data and information and prepare complex reports, graphs, charts, and spreadsheets and to summarize findings.
16. Ability to communicate in English and Spanish is desired.

Supervision Controls

The employee receives instructions from the Program Coordinator. Courses of action, deadlines and priorities are established by policy, procedure, rule, regulation or the Program Coordinator, depending upon the assignment. Normal duty assignments are performed by the employee based on his/her own judgment. Special projects are managed with little oversight. The employee has no supervisory duties.

Guidelines

Guidelines include established policies and procedures, traditional practices, reference materials such as desk manuals, dictionaries, handbooks, federal regulations and the Internet. If guidelines do not cover a situation, the employee consults the Program Coordinator. Sound judgment, consistency and accuracy are needed to successfully perform duties.

Complexity

The Bibliotech Lab Technician performs a wide variety of non-routine tasks. The employee must identify the work that needs to be done based on critical need and impact to Agency operations and determine how to accomplish it, while exercising considerable judgment regarding the impact and avoidance of downtime as a result of decisions.

Some difficulty may be experienced in performing multiple user/department projects that are time-sensitive, while maintaining a high degree of accuracy and judgment.

Scope and Effect

The employee’s work affects the BibilioTech Digital Library and its users. Keeping technical systems and components running and optimized enables the Library’s operational staff to deliver quality services to clients. Through appropriate Technical Systems administration, ensuring the Digital Library’s service delivery is not compromised, the Agency can more effectively and efficiently achieve its’ goals and mission.

Personal Contacts

The employee has contact with a broad range of individuals including: co-workers, residents, outside professionals, contractors, vendors, and other business firms that provide services. Personal contacts serve multiple purposes including: giving or exchanging information, providing services, to make decisions, resolve problems, motivate and negotiate.

Physical Demands

1. Frequently moves objects weighing up to 10-25 pounds; occasionally moves objects weighing up to 50-75 pounds.
2. Work environment involves some exposure to temperature variations and occasional exposure to high voltage equipment.
3. Must be able to sit and/or stand for up to eight (8) hours at a time while performing work duties.
4. Work may involve some physical exertion, such as kneeling, crouching, reaching, carrying or lifting and eyestrain from working with computers and other office equipment.
5. Must be able to bend, stoop, push, and pull in the performance of duties.
6. Must be able to use fingers bilaterally and unilaterally to operate office equipment.
7. Must have vision and hearing corrected to be able to perform essential job functions.
8. Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
9. Must maintain a professional appearance and portray a positive image for the Agency.
10. Must be able to maintain punctuality and attendance as scheduled.
11. An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above

Work Environment

Work involves the normal risks or discomfort associated with an office environment and is usually in an area that is adequately cooled, heated, lighted and ventilated.

Other Requirements

1. Must possess a State of Texas driver’s license and maintain a good driving record.
2. May be required to work an unusual work schedule.
3. Must work with the highest degree of confidentiality.
4. Must be available for occasional overnight travel for training.
5. Must pass criminal background check.

The Housing Authority of The City of Laredo is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management’s assignment of functions; however, it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management’s right to assign or reassign duties and responsibilities at any time. The qualifications listed above are
guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.

Employment with The Housing Authority of The City of Laredo is on an “at-will” basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

Title: Maintenance Aide

Reports To: Maintenance Mechanic

Department/Division: Housing Management

FLSA Status: Non-Exempt

Employment Status: Full-Time

Salary Range: $29,120 – $35,360

Date: October 31, 2019

Position Summary

The Maintenance Aide performs a variety of general, basic maintenance and repair functions (below the level of a skilled Maintenance Mechanic) under close supervision in one or more of the crafts or trades. May work independently or be assigned to a crew of workers. May give assistance to skilled Maintenance Mechanics or be assigned to specific functions such as general maintenance and repair, and grounds duties. Employee performs carpentry, electrical, plumbing, welding, and general repairs in response to service requests and results of inspections of units in accordance with Uniform Physical Conditions Standards (UPCS) or other HUD required standards. The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Responsibilities

Undertakes and performs the following and all other work-related duties as assigned.

1. Assists in or makes minor repairs to plumbing systems by performing general work including rough piping for domestic water and sanitary sewer, repair/replacement/installation of plumbing fixtures such as sinks and bathtubs, installation of valves for shower, kitchen, and bath, replacing washers, mending burst pipes, repairing leaks, opening clogged drains, and performing other appropriate repairs/installations to meet or exceed housing quality standards.
2. Assists in making carpentry repairs/replacements to damaged walls, roofs, woodwork, floors, gutters and downspouts, doors, door knobs, fences, gates, windows, doorbell, peepholes, door and window screens
3. Assists in repairs and adjustments to various appliances and equipment (e.g., dishwashers, stoves, water heaters, refrigerators, electric motors, smoke detectors, etc.) and assists in replacement of appliances and equipment when necessary.
4. Assists in installation and repair of electrical lighting systems, fuses, and other minor electrical repairs.
5. Performs cleaning and assists with minor repairs on HVAC systems in accordance with manufacturer’s specifications.
6. Prepares all interior/exterior wall surfaces for painting by removing electrical outlets and lighting fixtures, spreading drop cloths, scraping peeled paint, patching holes, taping and floating drywall, and/or sanding.
7. Paints all prepared surfaces with a brush, roller, or spray equipment. Performs thorough clean-up of work area including removing drop cloths, masking paper and tape, and replacing fixtures, covers, and plates.
8. Performs “make-ready” duties on vacant units and may clean office building, bathrooms, hallways, community rooms, laundry facilities, and community room kitchens, in accordance with Agency standards by performing the following duties:
   1. Sweeps, scrubs, waxes, and polishes floors using brooms, wet mops, scrapers, and/or heavy powered scrubbers and buffers
   2. Cleans rugs and carpeted floors using light-weight and or heavy powered vacuum cleaner, hand sweeper, or shampooer as appropriate.
   3. Washes and cleans windows, walls, ceiling, and fixtures, using ladders as needed
   4. Cleans, disinfects, and deodorizes lavatories, urinals. and toilet bowls. Cleans mirrors, sinks, faucet knobs, and scrubs and cleans enameled and ceramic walls and toilet partitions in restrooms
   5. Disconnects and cleans appliances.
   6. May spray/treat for insect and rodent control.
9. Performs preventive maintenance as assigned such as checking smoke detectors, checking emergency lights, replacing light bulbs, cutting off water to sill cocks, cleaning dryer vents, changing furnace/air-conditioner filters, cleaning guttering, and adjusting exterior light timers.
10. Reports all unusual circumstances such as vandalism, missing light bulbs or fixtures, missing smoke detectors, fire extinguishers to the supervisor.
11. May assist in graffiti removal and/or repainting. May assist with painting of fire lanes, parking dividers, etc.
12. Reports supply needs to the supervisor
13. May assist in transporting, loading, and unloading of cabinets, counters, appliances, furniture, supplies, materials, etc., as assigned.
14. May assist in mowing, landscaping, cutting trees and bushes and hauling off brush and debris
15. May assist management/leasing staff with curb appeal functions which may include detailing model units, putting out balloons, banners, a-boards, etc.
16. Cleans and maintains Agency-owned materials, lools, and equipment in a neat and orderly manner at all times. Maintains a neat and organized workshop area free of clutter and debris. Upon completion of maintenance task, all tools and excess supplies must be cleaned up and stored appropriately.
17. Subject to on call rotation and after hours maintenance emergencies in accordance with Agency policies and procedures.
18. Follows all established safety procedures and standards.
19. Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

Education and Experience

High School graduate or GEO desirable. Two (2) years’ experience in building maintenance or vocational training which involved training and/or experience in areas of carpentry, plumbing, and electrical repairs, or an equivalent combination of education and experience, preferably in multi-housing.

Knowledge and Skills

1. Good knowledge of techniques, methods, materials, and equipment used in custodial activities and grounds keeping.
2. Ability to understand and follow simple instructions.
3. Skilled in use of various custodial and building maintenance tools and equipment as appropriate
4. Ability to perform moderately strenuous physical activity.
5. Ability to establish and maintain effective working relationships with other employees and tenants.
6. Thorough knowledge of occupational hazards and applicable safety precautions of the assigned work.
7. Ability to read and/or understand directions contained in repair manuals and instructions/warning on cleaning agents.
8. Ability to communicate in English and Spanish is desired.

Supervision Controls

The employee receives instructions from the Maintenance Mechanic. Generally, methods of accomplishing duties are limited and within established procedures and parameters established by the supervisor. Deadlines and priorities are generally set by the supervisor and the employee’s progress is monitored regularly. The employee’s work is monitored during each phase of the assignment and reviewed for progress, compliance with procedures, and for quality and completeness. The employee has no supervisory responsibilities.

Guidelines

The employee follows established maintenance procedures and practices and service manuals in performing assigned tasks. If a situation not covered by guidelines arises, the employee consults the supervisor for guidance.

Complexity

Work performed by the employee is mostly routine and repetitive in nature. Some tasks require the exercise of personal judgment in making decisions on accomplishing assigned work. The employee must consider safety and liability issues, weather, and timeframes for accomplishing work.

Scope and Effect

The employee’s work primarily affects the Agency’s grounds and non-dwelling facilities. If accomplished properly, work efforts enhance the overall appearance of the developments and the surrounding community.

Personal Contacts

The employee’s personal contacts are primarily with tenants, other employees, vendors, city employees, and contractors. Contact with tenants is particularly important. The purpose of this is to give and obtain information necessary to do maintenance tasks efficiently, safely, and to document all actions. Conditions under which contacts occur can range from normal to stressful in an emergency situation, such as a gas leak or power failure.

Physical Requirements

1. Normal physical activity can be tedious and require heavy lifting, carrying, and prolonged standing, walking, reaching, bending, pushing, pulling, kneeling, crouching, stooping, climbing, balancing and lying prone. The employee must use arm strength to manipulate hand tools such as saws, sanders, and jointers.
2. Must be able to lift up to fifty (50) pounds without assistance.
3. Must have a sense of balance sufficient for standing on a ladder of at least six (6) feet in height for an extended period of time
4. Must be able to operate hand tools, power tools, and equipment (e.g. , drills, wrenches, hammers, pliers, electrical [Ohm] meters, saws, threaders, plumbing snakes, etc.)
5. Work requires spatial perception, and finger and manual dexterity.
6. Must be able to establish and maintain effective working relationships with co-workers, tenants, and persons outside the Agency and perform essential job functions in an environment that will sometimes include increased levels of work-related stress.
7. Must be able to sit or stand for up to eight (8) hours at a time while performing work duties.
8. Must be able to use fingers bilaterally and unilaterally to utilize job-related tools and equipment.
9. Must have vision and hearing corrected to be able to legally operate a vehicle in various environmental and traffic conditions and perform essential job functions.
10. Must have normal color perception to differentiate colors of electrical wiring, etc.
11. Must maintain a professional appearance and portray a positive image for the Agency.
12. Must maintain punctuality and attendance as scheduled.
13. An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above.

Work Environment

The employee works indoors and outdoors and is exposed to weather extremes. The employee may occasionally be subjected to electrical shock hazards, dangerous heights, dangerous chemicals (e.g. , solvents, etc. ), and skin irritants. The employee may be required to use goggles, gloves, masks, lumbar support belts, safety boots, and other personal protective equipment.

Other Requirements

1. Must possess a State of Texas driver’s license and maintain a good driving record.
2. May be required to work after office hours on the on-call work schedule.
3. Must work with the highest degree of confidentiality.
4. Must be available for occasional overnight travel for training.
5. Must pass a criminal background check.

The Housing Authority of The City of Laredo is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job. This job description reflects management’s assignment of functions; however, it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management’s right to assign or reassign duties and responsibilities at any time. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Executive Director.

Employment with the Housing Authority of The City of Laredo is on an “at-will” basis. Nothing in this document is intended to create an employment contract, implied or otherwise, and does not constitute a promise of continued employment.

Disclaimer:The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right to add, delete, or modify and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.